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Companies should develop detailed policies on how their organizations use generative AI systems.
As generative AI systems improve and become more pervasive, more and more people are using AI systems in the workplace to improve productivity, creativity, and even innovation. While the benefits can be significant, organizations should take six steps to minimize the risks of using generative AI in the workplace.
- Please anticipate the situation. Send an email announcing the growing use of generative AI in the workplace. Remind users that the technical and legal implications are not yet clear, and advise them not to enter proprietary or confidential information into AI systems or use it for purposes such as generating code for use in products. I warn you. It states that a more comprehensive policy on the use of generative AI by companies is in the works.
- Identify use cases. To develop effective policies around generative AI, it’s important to understand how different teams in your organization are trying to use generative AI. Some uses may be relatively low risk, such as using generative AI tools to create press releases. Complex risks that are difficult to assess can also arise, such as writing code for use in a product. Once identified, determine the risks associated with each use case and create policies to address the specific risks in each case.
- Please check the terms of use. Create and maintain a list of generative AI tools available to your organization and analyze the terms of use for each to fully understand the licenses, restrictions, and IP terms governing their use. For more information, see Understanding Terms of Service to Manage Generative AI Risk.
- Develop policies around generative AI. Work with legal, security, and development teams to draft company-wide policies that address each use case. Similar to policies governing the use of open source software in an enterprise software company, policies regarding the use of cogeneration tools are very detailed and should include approval procedures from legal or development departments.
- Create a software bill of materials. In particular, keep an inventory of all software products built using generative AI, as the use of AI may be an important area for future trading attention.
- We update our policies continuously. Generative AI systems, their terms of use, enterprise use cases, and laws evolve. To maintain accuracy and relevance, the policy should be updated frequently.
Every situation is unique.
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The content of this article is intended to provide a general guide on the subject. For your particular situation, you should seek professional advice.
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