It's often said, “Work smarter, not harder,” but there are only so many hours in a day, so it's essential to make extra time. That's why a number of AI productivity tools are now available to help streamline, automate, and optimize this workload.
These nifty AI apps and tools not only help you be more productive by better organizing your schedule and tasks, they also use machine learning to help you identify time-consuming or repetitive tasks you want to avoid. You can also run the section. Some of these may look familiar as they've been around for a while, while others may have recently joined the club.
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How to use AI apps to increase your productivity at work
AI productivity tools can anticipate your every need, automate a variety of mundane tasks, organize your information, and even have an MIT graduate assistant on hand to manage your customer communications via chatbots. Thing. The right AI tools can also suggest edits, compose emails, and streamline customer service.
Graphic designers can use AI tools to automatically resize and format images, saving hours of manual work. Virtual assistants (VAs) perform tedious tasks like organizing calendars, scheduling meetings, creating customized to-do lists, and even adapting their communication style to send customized emails .
If you manage multiple social media accounts, a VA can take over posting responsibilities and ensure consistent and timely updates. Email management software revolutionizes inbox interactions by prioritizing important messages and filtering out spam and non-urgent emails. These tools can be configured to categorize emails into folders based on sender or subject, making it easier to manage a crowded inbox.
AI analytics tools take raw data from various sources and transform it into detailed reports and visualizations. They may be able to spot patterns and insights that no one else notices. These tools can enhance project management by monitoring task progress, predicting timelines, allocating resources efficiently, and fostering collaboration to keep projects on track.
AI applications can also sync across different calendar systems, such as Outlook and Google Calendar, to seamlessly manage appointments and meetings. Content creation tools extend their usefulness by generating a variety of content, from engaging written pieces like blog posts to stunning visuals for social media platforms. These tools help content creators create high-quality content with minimal effort, helping them reshape their work and productivity landscape.
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What are the best AI apps for the job?
Otter.ai
For people with calendars full of meetings, Otter.ai is one of several tools that can make transcribing conversations much easier. OtterPilot is a software meeting assistant that records audio, writes notes, automatically captures slides, and generates summaries.
Although currently only available in English, users can take advantage of automated notes for Zoom, Google Meet, and Microsoft Teams. All notes are searchable and shareable. Plus, when Slack is part of your workflow, the communication platform can automatically share real-time updates with teammates so everyone stays in the loop.
Another great feature is the integration with file hosting services. When a video or audio file is added to the Otter app folder in Dropbox, it's automatically transcribed and synced with Otter.
During virtual sessions, Otter can record lecture slides and incorporate them into notes so students can recall details in full context. You can then create a summary without having to read the entire transcript. This is a particularly useful tool because it also allows you to create hyperlinks to meeting notes and action item lists.
Otter can also generate follow-up emails, project status updates, blog posts, and more.
The tool is free for up to 300 minutes of monthly transcription, but paid plans start at $18 per month.
concept
Notion has long been a popular project management tool for many employees, and now it has AI integrated into it. Notion AI can generate text, autofill databases, create concise summaries of pages, and assign action items based on specific documents, serving as a valuable time-saving tool. .
Users can also ask questions to the chatbot, allowing it to handle the task of reading large amounts of text and documents. From there, the AI generates answers to any questions and links to the pages used to compile the answers. Please note that this feature is still in beta.
AI features are priced at $10 per workspace per month. Notion is free for personal use, but paid plans start at $10 per month (not including AI costs).
grammatically
Like other tools, Grammarly is an established tool with AI built into its core services. This platform is known for efficiently checking spelling, grammar, and brevity, and is also very good for everyday writing.
A great way to use this tool is to turn on the Grammarly for Chrome extension and let the AI work in the background to detect your mistakes.
In addition to basic grammar assistance, this tool can provide other more advanced assistance due to its ability to provide shortcuts to daily tasks and the integration of generative AI that adds shortcuts.
For example, you can use Grammarly to write or rewrite text, contribute ideas, identify gaps in writing, change the tone of text, create quick replies, create an outline, and more. Users can also choose a voice, including format and tone options, to compose messages for different platforms, including LinkedIn and email.
However, random text may be underlined even if it is correct. This can be uncomfortable.
The free version offers basic grammar and spell checking, while the $12/month plan includes advanced checking and style suggestions.
Brain.fm
When testing Brain.fm, users can choose to focus on work or stay energized. According to the app, users who listen to music for at least two hours a week report they have one-third fewer distractions. The app then takes into account factors such as the level of neural effects, complexity of the music, ideal genre, and activity. They provided lo-fi circadian rhythm tunes to accompany our productions, providing a comfortable listening experience.
Unlike Spotify's educational playlists, Brain.fm's music is designed by a team of scientists and composers to help you focus. The app's functional music is created from the ground up to influence the brain and optimize performance, according to the website.
The platform says it tests music using a simple “game” used to measure concentration in psychological research. The experiment included a placebo version of the same music without Brain.fm technology, allowing us to measure differences.
There is a trial period, but it typically costs $9.99 per month or $69.99 per year.
AI apps may not be able to replace your job, but they can definitely make your job easier. It takes some time to learn how to use it.
